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PoolParty for SharePoint

Find content in SharePoint quicker than ever.

SharePoint is already a trusted content management system among many companies, but what if semantic technologies could help accelerate the ways you manage and find your content? PoolParty for SharePoint lets you take advantage of semantic search, automated tagging, and a centralized taxonomy manager – offering a more powerful search experience to the native application.

Standout Features

    • Semantic search for improved findability
    • Automated concept tagging, with option for expert-assisted tagging to refine tags if needed
    • Synchronization of tags to SharePoint Term Store
    • Centralized taxonomy management
    • Integration with Microsoft Azure and Microsoft GraphAPI

Smarter search for a better SharePoint experience.

This screenshot shows the semantic search function in PoolParty for SharePoint

Relying on the powerful semantic concepts that annotate documents in SharePoint, semantic search engines can retrieve documents regardless of a user’s language in the search field.

Semantic search uses the bundling of synonyms to ensure that a user gets all the information they seek, plus additional helpful information that is relevant to the search.

Concepts in a nutshell:

As an example, consider the concept Renewable Energies, which has the alternative labels renewables and alternative energy. If a user searches the keywords “alternative energies,” the engine will draw upon all the synonyms tagged under that umbrella concept in bold, meaning that the user is given all the documents related to their search even if they haven’t specified it.

This screenshots shows how naming conventions are bundled together in semantic concepts.

Faceted Search

Search facets are an efficient way to narrow down the search space and results according to a user’s search intent. 

PoolParty for SharePoint lets you narrow down the categories of your document library so you can get nearer to the content you need more quickly. In a matter of seconds, the user can reduce the number of documents that are retrieved based on the semantic tags.

Annotate your documents with richer tags in a fraction of the time.

This screenshot shows the taxonomy that works in the background of PoolParty for SharePoint.

PoolParty can automatically extract the most relevant terms and phrases from a given document or text to form semantics concepts. Where enterprises often experience weeks of manual work to update documents with (rather simple) tags, PoolParty can provide more precise and enriched tags with no hassle. With automated tagging, enterprises can reduce overhead costs by removing the need for additional resources – which are often sourced by subject matter experts who could be better occupied in other tasks – and reducing the time spent on maintaining tags. 

More specifically, the advantage of these concepts is that you can bundle terms together with their synonyms, multilingual labels, and more, providing the basis of a semantic search engine that can retrieve results based on all these attributes instead of being limited to a simple keyword.

Manage your content centrally.

A taxonomy is championed for its ability to index information in a hierarchically structured format – organizing terms (or tags) according to the relations between them. It is these relations that help semantic search be so effective. 

PoolParty Office 365 semantic search image

Automatic sync of enterprise taxonomies to SharePoint Term Store.

PoolParty provides a user-friendly taxonomy editor that lets you maintain all your taxonomies in one place, and transfers the data to the SharePoint Term Store with the click of a button. 

The benefits of the PoolParty integration:

  • You can maintain the mapping between the Term Store ID and the concept URI in PoolParty for scalability
  • When changes have been made to the taxonomy, you can re-synchronize terms or delete the term groups when they are no longer needed

Through the synchronization, users can begin to experience the positive effects of a centrally managed taxonomy system right away.

Get Started Easy

Only a few hours after setup, the software is able to seamlessly label SharePoint documents, recommend documents with related content and semantic search, and enrich SharePoint documents with relevant information from external sources.

Using the latest Microsoft-owned SharePoint Framework (SPFx) and Microsoft Graph API, PoolParty connects seamlessly to SharePoint so that you don’t have to mediate multiple servers to use the tool. 

Interested in enhancing your current system with the PoolParty for SharePoint integration? Contact us!